Staff Handbook

Our comprehensive Staff Handbook Template is meticulously crafted to guide your employees and ensure a well-structured and compliant workplace. This template has successfully passed Medicaid and Optum audits, guaranteeing it meets the highest quality and regulatory standards.

This template is fully customizable to suit your organization’s specific needs, ensuring that all aspects of employee conduct and organizational policies are comprehensively covered. Access ready-to-use, editable templates to fit your unique requirements and maintain compliance with industry standards.

Table of Contents:

Section 1. Introduction

1.1. Purpose of This Handbook: Explains the handbook's role in outlining policies, procedures, and expectations.

1.2. Changes of Policy: Describes the process for updating and communicating policy changes.

1.3. Employment Forms:

• Employment Eligibility Form I-9
• Non-Disclosure Agreement

Section 2. Terms & Definitions

2.1. Definition of "At-Will" Employment: Clarifies the nature of at-will employment.

2.2. Types of Worker:

• Exempt vs Non-Exempt
• Regular vs Temporary
• Independent Contractors & Consultants

Section 3. Payroll

3.1. Payment Schedule: Outlines the frequency and method of employee payments.

3.2. Wages:

• Overtime policies and procedures

3.3. Deductions & Garnishment:

• Deductions
• Wage Garnishment

Section 4. Rights & Policies

4.1. Equal Opportunity Employment Policy: Ensures fair treatment for all employees.

4.2. Accommodation for Disabled Employees: Describes how the organization accommodates employees with disabilities.

4.3. Employment of Minors: Policies regarding the hiring of minors.

4.4. Employment of Relatives: Guidelines for employing family members.

4.5. Religion & Politics: Policies on religious and political activities in the workplace.

4.6. Private Information: Procedures for handling personal and sensitive information.

4.7. Leaves of Absence:

• Work-Related Sickness & Injury
• Maternity
• Election Days
• Vacation Policy

Section 5. Employment Benefits

5.1. Unemployment Insurance: Information on eligibility and application for unemployment benefits.

5.2. Workers' Compensation: Coverage and procedures for work-related injuries.

5.3. Social Security Benefits (FICA): Details on Social Security benefits.

Section 6. Rules of Conduct

6.1. On the Job:

• Reporting for Work
• Clocking In
• Staying Safe
• Hazardous Materials
• Safety Where Services Occur
• Emergencies
• Evacuation Plan
• Infection Control
• Natural Disasters
• Meals & Breaks
• Dress Code Policy
• Company Electronics and Email Policy
• Social Media Policy
• Cell Phone Use

6.2. Rules & Policies:

• Confidentiality
• Discrimination & Harassment
• Drugs & Alcohol

6.3. Disciplinary Action: Guidelines for disciplinary procedures and actions.